Purchasing

Purchasing

Purchasing
Purchasing Agent- Carla Staffen

The Purchasing function is governed by policies approved by the City Commission. The policy allows items under $2,000 to be purchased on the open market. Purchases between $2,000 and $4,999 require completion of a purchase requisition. Purchases between $5,000 and $7,499 require written quotes.

Sealed bids are required for purchases in excess of $7,500. A notice of sealed bid is always posted on the website and in the Pioneer. A public bid opening is held for the sealed bids and the staff makes recommendations to the City Commission for award of the bid most advantageous to the City.

The City reserves the right to accept or reject any or all bids or to waive informalities, and to award the bid in any manner deemed to be in the best interest of the City.

The City has a local and area preference policy for businesses located within the City limits or Mecosta County which allows a differential as follows.

 Local Bidders
 Amount of Low Bid % Differential Allowed
 $1,000 to $20,000  5%
 $20,000 to $100,000  4%
 $100,001 to $500,000  3%
 Area Bidders
 Amount of Low Bid  % Differential Allowed
 $1,000 to $20,000  2.5%
 $20,000 to $100,000  2%
 $100,000 to $500,000  1.5%







If you would like a bid tabulation emailed to you, send your request to cstaffen@cityofbr.org

Vendors interested in working with the City or obtaining further information can contact Carla Staffen at (231) 592-4004 or send a letter addressed to:

Carla Staffen
Purchasing Agent
226 North Michigan Avenue
Big Rapids, MI  49307